1. Introduction
This Privacy Policy explains how DocStage collects, uses and protects personal information when you visit docstage.co or contact us through the website.
DocStage is currently operated by Richard Smith trading as DocStage in the United Kingdom.
For privacy enquiries, please contact [email protected].
2. Who We Are
DocStage is an early-stage B2B software venture exploring solutions for controlled document publishing and governance.
For the purposes of applicable data protection law, DocStage acts as the data controller for personal data collected through this website.
3. Information We Collect
Information you provide directly
When you submit an enquiry through our contact form, we may collect:
- Name
- Company name
- Job title or role
- Information about challenges or needs relating to customer-facing documents or document processes
- Any other information you choose to include
Information collected automatically
When you visit the website, certain technical data may be collected, such as:
- IP address
- Browser type and version
- Device information
- Pages visited
- Date and time of access
- Referring website
This may be collected through analytics or hosting providers, subject to your cookie preferences where required.
4. How We Use Information
We use personal data to:
- Respond to enquiries
- Assess interest in DocStage and potential design partner discussions
- Improve the website and understand visitor usage
- Maintain website security and prevent abuse
- Comply with legal obligations
5. Legal Bases for Processing
Where UK GDPR or EU GDPR applies, we rely on the following legal bases:
- Legitimate interests in operating and improving a B2B website and responding to business enquiries
- Consent, where required for non-essential cookies or analytics technologies
- Compliance with legal obligations where applicable
6. Cookies and Analytics
We use cookies and similar technologies. Non-essential analytics cookies will only be used where you provide consent.
Please see our separate Cookie Policy for more information.
7. Third-Party Service Providers
We may use trusted third parties to operate the website and process data, including:
- Cloudflare (hosting, security and website infrastructure)
- Google Analytics (website analytics, where consent is provided)
- Cloudflare Analytics (if enabled)
- Formspree (contact form processing and spam prevention)
These providers may process data on our behalf under their own terms and privacy commitments.
8. International Transfers
Some service providers may process information outside the United Kingdom or European Economic Area.
Where this occurs, we aim to use providers offering appropriate safeguards, such as contractual protections or recognised adequacy mechanisms.
9. Data Retention
We generally retain enquiry information for up to 24 months from last meaningful contact, unless a longer period is reasonably required for legitimate business purposes or legal obligations.
We may delete information sooner where it is no longer needed.
10. Your Rights
Depending on your location, you may have rights to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of data
- Object to certain processing
- Restrict processing
- Withdraw consent where processing relies on consent
- Lodge a complaint with a relevant supervisory authority
To exercise your rights, contact [email protected].
11. Security
We use reasonable technical and organisational measures to protect information, but no internet transmission or storage system is completely secure.
12. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be published on this website with the updated date.
13. Contact
Privacy enquiries: [email protected]